Budget Codes

Budget Codes define the chart of accounts for the OMC — the categories used to classify every income, expense, asset and liability transaction in the accounting ledger. Each code has a type (Income, Expense, Asset, Liability or Capital), a name, and optionally an integration mapping to an external accounting system such as Xero.

Expense and income codes are allocated to lease schedules, with a percentage split defining how much of each code’s budget is charged to each schedule. This drives the service charge calculation when billing is run. A transaction analysis tab shows the running balance and transaction count for each accounting period, and the budget summary tab shows how amounts have been budgeted across financial years.

List View

Column	Type	Description
Type	picklist	The account type — Current Assets, Liabilities, Capital, Income, or Expense.
Name	text	The name of this budget code (chart of accounts entry).
Description	text	A brief description of what this budget code is used for.
Sort Order	number	The display order of this budget code within its account type group.
System	boolean	System-reserved budget codes are required for core accounting functions and cannot be deleted.
Notes	longText	Additional notes about this budget code and how it should be used.
Integration Id	text	The identifier used to map this budget code to an external accounting system such as Xero.
Prepaid	boolean	When enabled, expenses posted to this code support prepayment accounting.

Dynamic Schedule Columns

The list view includes one additional column per lease schedule configured for your OMC — for example “Apartment Charges” or “Estate Charges”. Each column shows the percentage of the budget code’s total charge normally allocated to that schedule. The number and names of these columns vary per OMC and are not shown in the field list above.

Detail View

Field	Type	Description
Type	picklist	The account type — Current Assets, Liabilities, Capital, Income, or Expense.
Name	text	The name of this budget code (chart of accounts entry).
Description	text	A brief description of what this budget code is used for.
Sort Order	number	The display order of this budget code within its account type group.
System	boolean	System-reserved budget codes are required for core accounting functions and cannot be deleted.
Notes	longText	Additional notes about this budget code and how it should be used.
Integration Id	text	The identifier used to map this budget code to an external accounting system such as Xero.
Prepaid	boolean	When enabled, expenses posted to this code support prepayment accounting.
Schedule Allocation	grid	Lease schedule allocation — defines what percentage of this budget code's costs are charged to each schedule.
Schedule	link	The name of the lease schedule.
Percentage	number	The percentage of this budget code's costs allocated to this schedule.
delete	icon	Click to remove item from list
Transaction Summary	grid	Transaction summary for this budget code broken down by period.
Period	text	The name of the accounting period.
Start Date	date	The start date of the period.
Opening Balance	number	The opening balance at the start of this period.
Debit	number	Total debit (expense/charge) transactions in this period.
Credit	number	Total credit (payment/income) transactions in this period.
End Date	date	The end date of the period.
Balance	number	The closing balance at the end of this period.
Items	link	The number of transactions in this period.
	text

Dynamic Budget Summary Columns

The Budget Summary tab includes three columns per lease schedule: an arrow indicating whether the budget has increased or decreased compared to the previous year, the budgeted amount for the current year, and the percentage change compared to the prior year. These columns vary per OMC and are not shown in the field list above.

Examples

No scenarios available.