Purchase Detail Analysis
Purchase Detail Analysis shows every individual purchase line item posted to the accounting ledger, broken down by budget code, supplier, transaction type and accounting period. Unlike the Purchases page (which shows invoices), this view shows the underlying ledger entries — useful for detailed expense analysis and budget vs. actuals reporting.
Each row represents a single budget code line from a purchase invoice, with its allocation to the relevant expense account and period. The Current Year view filters to the active financial year.
List View
Section titled “List View”
| Column | Type | Description |
|---|---|---|
| Ref | text | The reference number of this purchase line item. |
| Parent | text | The reference number of the parent purchase invoice. |
| Cycle | picklist | The budget cycle (financial year) this purchase item was posted to. |
| Period | picklist | The period within the budget cycle this item was posted to. |
| Transaction Date | date | The transaction date of this purchase line item. |
| Budget Code | picklist | The budget code (expense account) this item is allocated to. |
| Type | picklist | The transaction type for this line item. |
| Supplier | picklist | The supplier this purchase item relates to. |
| Notes | longText | Description or notes for this purchase line item. |
| Parent Notes | longText | Notes from the parent purchase invoice. |
| Debit | number | The debit (expense) value of this purchase line item. |
| Credit | number | The credit value of this line item. |